Junior Warden Job Description
Maintenance is an important part of keeping a facility operating safely and efficiently. This responsibility typically falls to the Junior Warden, whose task is traditionally to maintain the upkeep of the building(s) and grounds. A written routine maintenance schedule supports performing this function efficiently.
The guidelines below are intended to aid in identifying items requiring maintenance and developing corresponding maintenance and replacement schedules.
Leased Space
- Ensure location of paperwork regarding lease
- Develop a relationship with owner of building
- Ensure communication with owner of building regarding ongoing issues
General
- Assemble a master key set for building and trailer.
- Develop a master document for passwords, combinations (i.e., safe, lock box, padlocks, et al).
- Assemble warranty documents including purchase receipts.
- Communicate with Rector, Administrator, and Sexton regarding buildings and grounds
- Work with Rector and/or Finance Committee regarding budgetary needs for buildings and grounds
Maintenance Log Book
The creation and upkeep of a Maintenance Log Book can be a useful tool in supporting a program for equipment care and facilities maintenance. A record of equipment information is also helpful in developing a replacement plan. In addition, a Maintenance Log Book can also make the transfer of responsibility smoother and easier.
- Record the following for equipment as applicable:
- + Equipment name (i.e., water heater, refrigerator, printer, trailer)
- + Manufacturer’s name
- + Model
- + Serial Number
- + Purchase date
- + Purchased from (name, address, phone, etc.)
- + Warranty information
- Review items stored in the trailer
- Develop equipment/structure(s)/grounds maintenance schedules as applicable.
- Develop replacement schedules as applicable.
- Develop contact list of suppliers, contractors, service & repair organizations.
- Track repairs and/or replacement of major items (i.e., date, warranty, supplier, etc.).
Structure(s)/Grounds
- Develop routine maintenance/upkeep plans:
- Schedule annual buildings and grounds maintenance
- Identify projects
- Painting
- Window Washing
- Repairs, if needed
- Landscaping as appropriate
- Changing Light Bulbs
- Organize storage areas, including trailer
- Oversight or identify a project manager for annual buildings and grounds
- Ensure Ceiling Tiles changed out when necessary
Safety Fire & Community Compliance:
- Ensure administrator has completed the Safety Fire inspection.
- + Perform annual walk through with local fire department/fire marshal.
- + Annual inspection/refill/replacement of fire extinguishers by fire department.
- + Emergency lighting tested annually by fire inspector.
- Ensure annual water overflow test has occurred
Safety/Health:
- + Develop an emergency evacuation plan.
- + Ensure adequate evacuation route signage.
- + Inspect all emergency exits quarterly.
- + Keep emergency evacuation routes clear of obstruction.
- + Assemble/maintain basic first aid kit.
*adapted from Anglican Diocese of Pittsburgh Board of Trustees
**adopted February 2024
